As VacMotion Ltd began to scale, Michael knew that efficient operations would be key to success. His accountants recommended Xero, and through the UK app store, he discovered TidyStock, a platform that could manage quotes, sales, purchase orders, and inventory, all while integrating seamlessly with Xero.

With over 30 years of experience in engineering, resale, and distribution, Michael understood the importance of having the right tools. After evaluating several options, “TidyStock seemed to be the simplest, most straightforward software, but covered everything I was looking for, with realistic pricing.”

Today, “TidyStock is central to the operation of VacMotion Ltd.” Michael uses it to monitor stock levels, generate and follow up on quotes, convert quotes into sales orders, and process we borders. The platform also supports the creation and tracking of purchase orders, all while handling transactions in multiple currencies across global markets.

Before implementing Tidy, VacMotion Ltd had no formal system in place for tracking key business metrics. Since adopting TidyStock,Michael has been able to monitor a range of performance indicators, including outstanding quotes, returning customer activity, the ratio of online to account orders, average order values, and sales breakdowns by product type.

One of the standout aspects of TidyStock is its flexibility. The way Michael uses it is tailored specifically to how VacMotion Ltd operates, and he appreciates that other users can adapt it just as easily to suit their own business models. Its simplicity, combined with comprehensive functionality, allows for the continuous improvement of internal processes without adding complexity.

A major advantage is its seamless and accurate integration with Xero, which ensures smooth financial operations. TidyStock also frees up valuable time; rather than being a drain, it enables Michael to focus more on customer communication, armed with the right information at the right time.

The Assemblies feature within TidyStock’s Material Inventory module has proven invaluable for VacMotion. With approximately 1,800 items built from individual components, Michael relies on this functionality to efficiently check required components, monitor stock levels, and carry out assemblies, all while ensuring costs are recorded accurately.

Additionally,Michael has found the process of importing, exporting, and modifying the stock file to be quick and straightforward. “The initial help to import our 8000+ item stock file was invaluable, and is now very easy to manage.”

In terms of pricing, TidyStock Jet offers excellent value for the features it provides, making it a smart investment for the business

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Looking ahead, VacMotion is focused on expanding its UK stock holding, both for general inventory and customer-specific items. With the help of TidyStock materials sales reports, they are steadily increasing theirUK stock levels to better respond to customer needs. This strategic move supports their commitment to fast, reliable service and high-quality products.

“We aim to offer a better service, a larger product range, and faster availability than our competitors.”

As a result, customers not only return for repeat orders, but also recommend VacMotion to others, steadily growing the customer base.

With strong foundations in place and the right systems supporting operations, the future looks bright. “TidyStock will be central in helping us achieve this... the next few years are going to be exciting.